Features
Smart Uploads
Use AI to automatically turn invoices and images into high-quality fleet data in seconds.
"Smart Uploads saves us hours every week by cutting data entry time in half — from six minutes to just two or three. It's faster and more accurate, and it has helped us justify $300–500K truck replacements by surfacing detailed repair and spending insights."
Christensen USA
Tina J.
Smart Uploads for smoother maintenance invoices
Make strategic fleet decisions with confidence
Transform fleet management from guesswork to analysis. Smart Uploads breaks down invoice parts, labor and taxes automatically so you can evaluate true maintenance costs by vehicle, system and vendor. Identify markup patterns, catch billing errors and make informed decisions about vehicle replacement and vendor relationships.
Capture accurate maintenance data in detail
Get the details manual entry often misses. Smart Uploads automatically extracts unit numbers, completion dates, mileage, vendor information and line‑item totals (parts, labor, taxes) from virtually any invoice layout, giving you the granular data you need for audits, reports and dashboards.
Digitize all your invoices in no time
Reduce manual entry time by 70–90%. Whether you're processing a handful of invoices or hundreds each week, Smart Uploads speeds up data capture and builds a centralized, searchable invoice repository in Fleetio—so insights start on day one.
Smart Uploads: How it works
Upload an invoice or receipt
Add PDFs, scans or images.
AI extracts the details
Smart Uploads automatically captures key details, whether it's a vendor invoice or fuel receipt from a driver in the field.
Review & save
Make quick adjustments if needed, then save to create or enrich the record.
Analyze & act
Use structured data to spot cost patterns, catch errors, inform replacement timing, and track fuel spend.
Capture fuel data without the chase
Eliminate receipt follow-up
Drivers submit receipts in the moment from their mobile app. No sending reminders, getting wrong data from manual entry, or filling in gaps.
Snap a photo and go
Capture fuel data with just a photo as Smart Uploads automatically extracts fuel type, cost, volume, odometer and more.
Turn fuel spend into usable data
Every receipt becomes data you can report on. Track spend, spot fuel anomalies and keep tabs on emerging patterns.
Core Capabilities
Automatic extraction of data for maintenance invoices and fuel receipts
Itemized breakdowns for parts, labor and taxes
Capture vendor pricing to identify markup trends and potential overcharges
Bulk processing for high‑volume workflows
Works across varied invoice formats (PDFs, scans, images)
Centralized, searchable repository for maintenance invoices in Fleetio
Frequently Asked Questions
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Questions? Call us at 1-800-975-5304